Purchase Requisition Generator
Create an internal purchase request with approver, priority and an estimated VAT-inclusive total. Export a polished PDF — free, no signup.
How to use the purchase requisition generator
- Add your business details. Enter your business name and, if relevant, your company number, VAT number and address.
- Record who is requesting. Add the requisitioner's name, department and email, plus the name of the approver who needs to sign off the spend.
- Set the requisition number and dates. Give it a unique reference, the date it was raised, and when the items are required by.
- List what's needed. Add each item as a line with a description, quantity and unit price — the generator totals these automatically.
- Set priority and add VAT if relevant. Choose a priority level, note the reason for the request, and add an estimated VAT rate so the approver sees the likely total.
What to include in a purchase requisition
- Requisition number. A unique reference so it can be tracked through to the purchase order and invoice.
- Requisitioner and department. Shows who is asking and which budget the spend sits against.
- Approver name. Records who has authority to sign off the spend before any order is placed.
- Required by date. Tells the buyer how urgent the request is, separate from the requisition date itself.
- Line items with quantity and unit price. A clear breakdown of what's being bought, so the approver knows exactly what they're signing off.
- Priority level. Flags whether the purchase can wait or needs fast-tracking.
- Reason for the request. Short context that helps the approver make a quick decision.
Once it's approved
Raise the external order with a Purchase Order using the same line items, and confirm receipt later with a Delivery Note.
Frequently asked questions
What is a purchase requisition?
A purchase requisition is an internal request asking for approval to buy something, before any external purchase order is raised with a supplier. It records who is asking, why, and how urgently.
Who should approve a requisition?
Typically a manager, budget holder, or finance team member with authority over the relevant spend. This generator has an Approver Name field to record that sign-off.
What happens after a requisition is approved?
Once approved, the buyer raises an external purchase order with the chosen supplier using the same line items and estimated total.
Does a purchase requisition need to show VAT?
It helps to include an estimated VAT amount so the approver sees the likely total cost, but the figure is only an estimate at this stage — the actual VAT charged will be confirmed on the supplier's invoice once the purchase order is placed.
How should I number purchase requisitions?
Use a simple sequential reference such as PR-001, PR-002 and so on, ideally matching the numbering pattern you use for purchase orders and invoices so the paper trail is easy to follow from request to payment.
Should I keep a copy of every requisition?
Yes — keeping approved requisitions alongside the purchase order and supplier invoice they led to gives you a clear audit trail for internal spend reviews and, if you are VAT registered, supports the records behind any VAT you reclaim.