Delivery Note Generator
Record what was delivered and to whom, with item codes, quantities and delivery method. Add your logo and export a polished PDF — free, no signup.
How to use the delivery note generator
- Add your supplier details. Enter your business name, company and VAT numbers, address, and optionally your logo.
- Add the buyer’s details. Enter the name and address of the person or business receiving the delivery.
- Set the note details. Give it a unique delivery note number, the note date, the delivery date, and the order or purchase order reference it relates to.
- List what’s in the delivery. Add each item with a description, item code and quantity — the generator totals the units for you.
- Record how it’s being delivered. Choose a delivery method, name the recipient, and add any handling notes before downloading the PDF.
What to include in a delivery note
- Delivery note number and date. A unique reference and the date the note was raised, separate from your invoice numbering.
- Order or PO reference. Links the delivery back to the original purchase order so both sides can match it up.
- Item descriptions and codes. Enough detail — including SKU or item code where you use one — for the buyer to check the contents against their order.
- Quantities delivered. Per line item and as a running total, so a partial delivery is obvious at a glance.
- Delivery method and recipient. How the goods travelled and who signed for or accepted them.
- Supplier and buyer details. Names and addresses so the note stands as a record independent of the invoice.
Match delivery to the order
Reference the original Purchase Order number on the delivery note, then bill it with an Invoice once delivered.
Frequently asked questions
What is a delivery note used for?
A delivery note travels with goods to confirm exactly what was sent, in what quantity, to whom, and how. The buyer signs or checks it off against their order to confirm receipt before any invoice is settled.
Does a delivery note show prices?
Usually not — a delivery note lists items and quantities, not values. Pricing sits on the purchase order and the invoice; this keeps the delivery note focused on what physically arrived.
Do I need a delivery note if I only sell services?
No — a delivery note is for physical goods. Service-based work is better tracked with a Timesheet or Work Order instead.
What’s the difference between a delivery note and a packing slip?
They’re essentially the same document under different names — a list of what’s inside a shipment. "Delivery note" is more common in UK business-to-business trade, while "packing slip" is used more in retail and e-commerce.
Who signs a delivery note?
The recipient — or whoever accepts the goods on their behalf — typically signs or initials the delivery note to confirm what arrived and in what condition, creating a record you can refer back to if there’s a dispute.
Should I keep delivery notes with my other business records?
Yes — filing delivery notes alongside the matching purchase order and invoice gives you a complete paper trail for each transaction, which is useful if a client queries an order or you need to prove goods were delivered.