Quote Generator
Create a professional quote with itemised line items, optional VAT, and a validity date. Add your logo and brand colours, then export a polished PDF — free, no signup.
How to use the quote generator
- Add your details and logo. Enter your business name, company and VAT numbers, address, and optionally upload your logo and set an accent colour.
- Add the client's details. Enter the client's name and, optionally, their address.
- Set the quote number and validity. Give it a unique reference, the quote date, and how long the price stays valid for.
- List the line items. Add each item or service with a description, quantity and unit price — the generator totals these automatically.
- Add VAT and terms. Choose whether VAT applies, and note any terms and conditions such as deposit or payment expectations.
What to include in a quote
- Quote number. A unique reference so both sides can track it through to acceptance and invoicing.
- Valid until date. Tells the client how long the price is guaranteed for before it may change.
- Itemised line items. A clear breakdown of what's being quoted, with quantity and unit price for each.
- VAT treatment. Show VAT if you expect to charge it once the job is confirmed, so there's no surprise later.
- Business contact details. Phone and email so the client can ask questions or confirm acceptance.
- Terms and conditions. Deposit requirements, payment terms, and anything else the client should agree to before you start.
Send a quote before you send an invoice
Use a quote when the client hasn't approved the price yet. Once they accept, turn it into an Invoice, or send a Proforma Invoice first if you want to confirm pricing before the final bill.
Frequently asked questions
What is the difference between a quote and an invoice?
A quote is a proposed price the client has not yet accepted. An invoice is a request for payment once the work is agreed or delivered. A quote is not a demand for payment and carries no VAT liability until it becomes an invoice.
How long should a quote stay valid?
This generator defaults to 30 days, which is common for material and labour pricing that can move. Set a shorter window if your prices are volatile, or leave it blank if the price is fixed indefinitely.
Should my quote show VAT?
Show VAT on the quote if you know you will charge it once the job is confirmed — it avoids a price surprise later. Leave VAT set to "None" if you are not VAT registered.
Can I brand my quote with a logo and colour?
Yes — upload your logo and set an accent colour under Your Details, plus a footer note and contact details, so the quote looks consistent with your other business documents.
What should I put in the terms and conditions?
Cover anything the client needs to know before accepting, such as deposit requirements, payment terms once the work is agreed, and what happens if the scope changes.
Do I need to number my quotes?
Yes — a sequential reference like Q-001 makes it easy to track which quote a client is referring to, and to match it up later with the invoice it becomes.